5 tips for successful remote working

The Covid-19 pandemic forced many companies to adopt a remote work model overnight. In general, people still have the impression that nothing has changed and that things will soon return to normal, although data suggests otherwise.

Today, we are still not certain of what will happen and most experts say that there will be new waves that will force us to continue to keep our distance and even, in the worst case scenario, take refuge in our homes again.

So, in the present situation, companies must be realistic, adapt to the situation, and prepare for circumstances that are likely to continue for a long time.

Persisting with a face-to-face model can be counterproductive for many companies, as they may find themselves in a situation that prevents their employees from going to the office almost overnight, thus preventing them from carrying out their work.

It is therefore necessary to start considering some options that can make the difference between success and failure in the transition to the remote work model.

1. REORGANISING COMPANY PROCESSES TO ADAPT TO THE REMOTE WORK MODEL

It is necessary to know all the processes in the organization with their information flows, the people in charge, and personnel involved. It is also important to be certain of which processes need to be digitized and what the priorities are.

The use of a low-code tool will allow us to become more agile in the development of the software we need. Some tools in the market such as AuraQuantic remote work, not only provide the functions of a low-code tool, but also offer packaged solutions that facilitate the transition to remote work.

2. DIGITIZING THE PROCESS WORKFLOWS TO ADAPT TO REMOTE WORK

Understandably, when changing work models, it is necessary to review all those processes that require a face-to-face approach, or that are still managed on paper.

New applications that include document management and digital signatures must be developed, allowing us to monitor and control the status of the tasks performed at all times.

In other words, if we are talking about a publication process for a document, we will have to ensure that it has been previously reviewed and approved. If, however, we are working on a process that requires previous signatures from several area managers as a step prior to the director’s sign off, we will have to generate a workflow that manages it automatically and ensures that all documents have the relevant signatures before they are sent to the director.

3. FOCUSING ON THE PEOPLE       

People are at the heart of a company, and therefore the focus must be on them, ensuring that they have adapted to the new demands of remote work, and that they have the necessary equipment to do their job. Establishing a training plan for employees will facilitate the transition but having intuitive software can be the key factor in ensuring success. This software should also establish the workflow and send the tasks to the right people. It will also be very important to have tools that facilitate the traceability of task execution, and that incorporate timelines to ensure that the workflow is redirected if after a certain time the work has not been executed.

With proper planning and the right software, the transition to the remote work model should not be an obstacle and the new model should be more efficient than the face-to-face model.

4. ENSURING CORPORATE COMMUNICATIONS

Nowadays, a company cannot solely rely on email and WhatsApp to communicate. A collaborative communication tool like Teams can help in this regard, but an integration with a low-code BPM tool, like AuraQuantic, will result in an optimal, collaborative and automated workflow from start to finish.

5. SECURING REMOTE WORKING WITH VPN

 In addition, it is important to bear in mind that in a remote work environment the corporate network is accessed from different points, which are not always going to be secure, so it is advisable to have a VPN.

A VPN connection allows access to the organization’s private network while minimizing the exposure of data. There are many situations where our password can be captured, and if we increase the connection points, we also increase the weaknesses in the network.

REMOTE WORK IS ALREADY A REALITY

The face-to-face working model is already part of the past. We must accept that offices have ceased to be the focal point of work and have turned into a place of service delivery, and a gathering space for meetings.

Tomás Martí
tomas.marti@auraportal.com