What is document
management?
A set of activities to coordinate and control all stages of digital document management including creation, classification, storage, preservation, access, utilization and destruction. Documents are available in a repository or a centralized document processing unit.
AuraQuantic’s Document Management System or DMS also allows file management without human intervention, from the creation of documents and their contents to unattended signature.
Multiple tools to create a complete document management solution
![Automatic document creation AuraQuantic automatically generates documents in PDF, Word or Excel format. - AuraQuantic](https://www.auraquantic.com/wp-content/uploads/2022/04/1.-Creacion-automatica-de-documentos.png)
Automatic document creation
AuraQuantic automatically generates documents in PDF, Word or Excel format. It uses custom templates that are populated with contextual data from the process or application in use.
These templates can include conditioned content, such as the inclusion of digital signatures, external data or document merging.
![AuraQuantic Word Add-on Create document templates from Microsoft Word.](https://www.auraquantic.com/wp-content/uploads/2022/04/2.-AuraQuantic-Word-Add-on.png)
AuraQuantic Word add-on
AuraQuantic Word add-on offers the option to:
![Document automation solution Within the document automation solution, tags or metadata will define the behavior of the documents stored in libraries, when they are managed by automated processes and applications. - AuraQuantic](https://www.auraquantic.com/wp-content/uploads/2022/04/3.-Solucion-de-automatizacion-de-documentos.png)
Document automation solution
Within the document automation solution, tags or metadata will define the behavior of the documents stored in libraries, when they are managed by automated processes and applications.
![Storage Different storage destinations. - AuraQuantic](https://www.auraquantic.com/wp-content/uploads/2022/04/4.-Almacenamiento.png)
Storage
Different storage destinations:
![Document control The option to control different versions or overwrite a file when saving. - AuraQuantic](https://www.auraquantic.com/wp-content/uploads/2022/04/5.-Control-de-documentos.png)
Document control
The option to control different versions or overwrite a file when saving.
![Sharing and distributing documents Share documents via links, with the power to stop sharing by disabling the links at any time. - AuraQuantic](https://www.auraquantic.com/wp-content/uploads/2022/04/6.-Compartir-y-distribuir-documentos.png)
Sharing and distributing documents
![Digital signatures Different types of digital signature are included to guarantee the identity of the signer in a 100% secure way. - AuraQuantic](https://www.auraquantic.com/wp-content/uploads/2022/04/7.-Firmas-digitales.png)
Digital signatures
Different types of digital signature are included to guarantee the identity of the signer in a 100% secure way.
![Audit and document review The Activity log displays all actions performed by users on a document, such as view, edit or sign with a record of the dates and times. - AuraQuantic](https://www.auraquantic.com/wp-content/uploads/2022/04/8.-Auditoria-y-revision-de-documentos.png)
Audit and document review
The Activity log displays all actions performed by users on a document, such as view, edit or sign with a record of the dates and times.
![Document security The digital signature ensures that a document cannot be modified after it has been signed. - AuraQuantic](https://www.auraquantic.com/wp-content/uploads/2022/04/9.-Seguridad-de-documentos.png)
Document security
The digital signature ensures that a document cannot be modified after it has been signed.
The signature is time-stamped and uses a SHA1, SHA-256, and SHA-512 hash algorithm.
A document management system enhanced by process automation
100% reliable protection of confidential and sensitive information.
Unlimited and immediate accessibility, with all the advantages of a cloud service.
Share and collaborate on files and documents.
![Backup Backup](https://www.auraquantic.com/wp-content/uploads/2022/03/Frame-446.png)
Document organization, location and retrieval in a matter of seconds.
Storage space
and cost savings.
Centralized document repository that guarantees the preservation of documents over time.