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Document management

Document management without loss of information is possible with the AuraQuantic document management system.

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What is document
management?

A set of activities to coordinate and control all stages of digital document management including creation, classification, storage, preservation, access, utilization and destruction. Documents are available in a repository or a centralized document processing unit.

AuraQuantic’s Document Management System or DMS also allows file management without human intervention, from the creation of documents and their contents to unattended signature.

Multiple tools to create a complete document management solution

AuraQuantic automatically generates documents in PDF, Word or Excel format. - AuraQuantic

Automatic document creation

AuraQuantic automatically generates documents in PDF, Word or Excel format. It uses custom templates that are populated with contextual data from the process or application in use.

These templates can include conditioned content, such as the inclusion of digital signatures, external data or document merging.

Create document templates from Microsoft Word.

AuraQuantic Word add-on

AuraQuantic Word add-on offers the option to:

  • Create document templates from Microsoft Word.
  • Customize document content.
  • Set conditions for certain text to be hidden or visible.
  • Add digital signatures.
  • Embed completed documents.
  • Generate documents in PDF format.
Within the document automation solution, tags or metadata will define the behavior of the documents stored in libraries, when they are managed by automated processes and applications. - AuraQuantic

Document automation solution

Within the document automation solution, tags or metadata will define the behavior of the documents stored in libraries, when they are managed by automated processes and applications.

Different storage destinations. - AuraQuantic

Storage

Different storage destinations:

  • Databases
  • SharePoint
  • Blob Storage
  • File System
  • AuraQuantic DFS: Enables the use of distributed storage so that different AuraQuantic environments, in various geographical locations, can share the same File System or local storage over the Internet.
The option to control different versions or overwrite a file when saving. - AuraQuantic

Document control

The option to control different versions or overwrite a file when saving.

Share documents via links, with the power to stop sharing by disabling the links at any time. - AuraQuantic

Sharing and distributing documents

  • Share documents via links, with the power to stop sharing by disabling the links at any time.
  • Automatic distribution of documents to different recipients.
Different types of digital signature are included to guarantee the identity of the signer in a 100% secure way. - AuraQuantic

Digital signatures

Different types of digital signature are included to guarantee the identity of the signer in a 100% secure way.

  • Unattended signature: signed without human intervention but only if the defined requirements are met.
  • Batch signature: Lists of documents are signed simultaneously via a single user action.
  • Certified: With a digital certificate issued by an official entity or organization.
  • Guaranteed: Identifies a specific user via a unique pin.
  • PDF document: The signed file is protected and unalterable and the stamp is customizable.
  • By integration with external systems, such as WalletID, DocuSign and biometrics.
The Activity log displays all actions performed by users on a document, such as view, edit or sign with a record of the dates and times. - AuraQuantic

Audit and document review

The Activity log displays all actions performed by users on a document, such as view, edit or sign with a record of the dates and times.

The digital signature ensures that a document cannot be modified after it has been signed. - AuraQuantic

Document security

The digital signature ensures that a document cannot be modified after it has been signed.

The signature is time-stamped and uses a SHA1, SHA-256, and SHA-512 hash algorithm.

A document management system enhanced by process automation

100% reliable protection of confidential and sensitive information.

Unlimited and immediate accessibility, with all the advantages of a cloud service.

Share and collaborate on files and documents.

Backup

Document organization, location and retrieval in a matter of seconds.

Storage space
and cost savings.

Centralized document repository that guarantees the preservation of documents over time.

A document management system with Word templates, capable of creating and sending documents without human intervention.